The short version

The November submission window closes at 5pm NZDT Friday 8 November 2013.

New Zealand citizens and all persons resident in New Zealand can submit work. Submissions from groups are welcome as long as at least one member of the group is a New Zealand citizen or resident.

You can submit multiple works, or resubmit unselected work from the May or August Showcase, later in the year. Each work must be different and you have to fill out a separate submission form for each one.

Each submission must remix or mashup at least one item of NZ digital content or data. That content or data must be publicly available online, and be Creative Commons, public domain, no known copyright, or openly licensed.

You must have permission and/or licence to use any copyrighted content or datasets you use. Your use must be within the scope of the licence or permission, and when submitting your work you will need to list all content and data you use.

Your submissions must be publicly available online.

If successful, your submission will be reproduced and publicised by Mix & Mash, sponsors and partners.

Unless expressly permitted by Mix & Mash organisers, you must not edit, update or change your submission between 5pm on 8 November 2013 and the commencement of the November Showcase on 22 November 2013.

You need to read and confirm that you understand the full Mix & Mash 2013 submission rules for November before submitting your entry. The entry form has a required tick box for this purpose.

The full Mix & Mash 2013 submission rules for November

Eligibility

Any New Zealand citizen or resident can submit works for the November Showcase and later showcases.

Submissions from groups of people, at least one of whom is a New Zealand citizen or resident are also welcome. A contact person for the group must be provided.

Please note that the following submissions are not eligible for showcase selection or awards:

  • Works produced before the submission opened,
  • Submissions from Mix & Mash judges and their immediate families for the showcase they are judging,
  • Projects that have been funded by central or local government agencies.

Student work created for school assessment is eligible.

Please note that submissions from employees of Mix & Mash organisers (which includes all staff from the Department of Internal Affairs) and sponsors are not eligible for any awards or prizes. They may, however, be selected for a showcase.

To be eligible for the student awards, you must be enrolled at a New Zealand primary, intermediate or secondary school, or provide confirmation that you are homeschooled.

The organisers reserve the right to verify the validity of submissions and reserve the right to discount a submission not in accordance with these conditions of entry.

Nature of submissions

Please participate in the spirit of the Showcases. Mix & Mash: The New Storytelling is being run to demonstrate the benefits of making content and data available for reuse, and encouraging great storytelling with these resources. The organisers reserve the right to discount submissions that:

  • Are or pose a risk of being defamatory or in breach of third party intellectual property rights
  • Contain material that is confidential, commercially sensitive, invasive of personal privacy or which may cause personal distress or loss
  • Contain language or imagery that is offensive, obscene or hurtful within the context it is presented, and/or
  • Are contrary to any law
  • How to submit for the November Showcase

    All work must be submitted by 5pm NZDT, Friday 8 November 2013.

    Unless expressly permitted by Mix & Mash organisers, you must not edit, update or change your submission between 5pm Friday 8 November 2013 and the official announcement of the November selections on 22 November 2013.

    Submit your work by completing the online entry form. Each individual work can be resubmitted at later 2013 Showcase deadlines. However, keep in mind that the selection criteria and theme will change with each intake, so you should consider adapting your work accordingly. We reserve the right the consider submissions from earlier deadlines for later selection and awards.

    You can submit more than one work for the November Showcase, but each submission must be different and you must fill out a separate submission form each time.

    You can use any program or tools to create your entry. When pointing us to the final product, please consider doing so in a way our judges will find easy to access and assess, rather than requiring them to download or install unfamiliar programs.

    Authorised materials

    Submissions must include at least one item of existing New Zealand digital content or a least one New Zealand data source that is available online for free and legal reuse (is Creative Commons, public domain, no known copyright, or openly licensed). Materials provided for the November Showcase are a good source for you to pull from.

    You can also use any other publicly available content or data in your submission as long as their licensing terms are consistent with the rules of Mix & Mash 2013 or they are in the public domain (that is, because their copyright term has expired or because they do not qualify for copyright, and where there is no other restriction on re-use).

    Please don’t assume that because content and data are available online they can be used for Mix & Mash 2013. You must ensure you have the rights to use the source material you have chosen. Mix & Mash judges will discount submissions for our showcases that infringe copyright.

    If you are not sure whether you have permission to use specific content or data, we encourage you to contact the content or data owner and clarify the position with them.

    You must provide a list of all content and data sources used in your work when completing the submission form, along with the licence/s under which the content/data is released or other reason why it is available to use.

    Intellectual property

    We do not seek any ownership of newly developed intellectual property in creators’ entries. We encourage (but do not require) you to submit your work under a Creative Commons licence (for content) or an open software licence such as the General Public License (GPL) or Berkeley Software Distribution (BSD) licence to the extent you are legally entitled to do so.

    By submitting work to Mix & Mash 2013, you authorise the organisers and sponsors to showcase your submission. ‘Showcasing’ will include but is not limited to publishing or linking to your work from the organisers’ and sponsors’ websites.

    Free and accessible entries

    We want to ensure that people can see and use the works submitted for Mix & Mash 2013 showcases, especially the selected and award winning submissions.

    For this reason, we ask (but don’t require as a condition of submission) that you keep your entry available on a publicly accessible website (or available for download for free in a mobile app store) until 1 February 2014 so people can enjoy it.

    If you receive a Mix & Mash Showcase Award or Supreme Award and accept that award, you must ensure that your entry is freely available on a publicly accessible website (or available for download for free in a mobile app store) until at least 1 February 2014.

    If you receive a Mix & Mash Showcase Award or Supreme Award and accept that award, and choose to develop a commercial or subscription version of your entry, a free version (faithful to your original entry) must be made available until at least 1 February 2014.

    Awards: General conditions

    In-kind awards are not transferable and cannot be redeemed for cash.

    School students who win a Showcase Award (of $500) will be able to select one voucher prize from one of the five pre-approved retailers.

    Mix & Mash organisers, partners and sponsors may use photos of and by the successful entrants. They may also promote and publish the successful submissions and they may also hold interviews with the creators of successful entrants for publicity purposes.

    Organisers

    Mix & Mash 2013: The New Storytelling is organised by the Digital New Zealand business unit within the National Library of New Zealand Te Puna Mātauranga (part of the Department of Internal Affairs), and Creative Commons Aotearoa New Zealand (part of the Royal Society of New Zealand).

    Contact: Thomasin Sleigh
    Email: info@mixandmash.org.nz
    Phone: 64 4 462 3996
    Post: PO Box 1467, Wellington 6140, New Zealand
    Location: 77 Thorndon Quay, Wellington, New Zealand

    Contact: Matt McGregor
    Email: admin@creativecommons.org.nz
    Phone: 64 470 5779
    Post: PO Box 598, Wellington 6140, New Zealand
    Location: 11 Turnbull Street, Wellington, New Zealand

    Key dates

    9 August 2013: Work for the August Showcase must be submitted by 5pm NZST
    30 August 2013: Selections and Showcase Awards for August are announced
    8 November 2013: Submission deadline for the November Showcase
    22 November 2013: November Showcase awards announced
    3 December 2013: Supreme Awards announced for Mix & Mash 2013: The New Storytelling

    Successful submissions

    We'll be announcing the November Showcase winners via Twitter and Facebook on Friday 22 November.

    We may follow up with successful entrants, if necessary, by email up to one week before 22 November 2013. If your work is selected for the Showcase by the judges, you must cooperate by sending us an appropriate file of your work within three working days of us contacting you. We must be able to obtain your work so that you can be included in the Showcase and receive an associated reward.

    If you are contacted prior to 22 November, we ask that you do not publicise this fact before the announcement on Friday 22 November 2013.

    If Showcase Award or Supreme Awards winning entrants cannot be contacted within five working days of the judges decision, the award(s) will be given to the second-highest-ranked submissions that qualify.

    The Supreme Storytelling Awards (both student and open categories) will be announced on 3 December. The winners will be contacted up to one week before 3 December. If you are contacted prior to 3 December, we ask that you do not publicise this fact before the announcement on 3 December 2013.

    Privacy

    If your work is selected, the following details about your submission will publicised widely by Mix & Mash, sponsors and partners:

    • Name/s of creator
    • The title, description and full contents of submission
    • Information about the the content/data sources used in submission, and
    • Any Showcase Award or Supreme Awards the work receives
    • Your email address and phone number (and postal address if provided) will not be published.

      Finally

      Mix & Mash organisers make no representations or warranties of any kind, express or implied, including warranties of accuracy, in regard to any submissions or links published on the Mix & Mash or Mix & Mash organiser’s website/s.

      Judges’ decisions are final and no correspondence will be entered into.

      And really finally: thank you for your interest in Mix & Mash. We hope you’re as excited as we are, and we’re really looking forward to seeing the useful, beautiful, and unique things that you’re going to make.